Viewing the Hours report

Learn how, as an HR admin, you see where the logged hours went, and who logged them. Useful when you need to account for hours, for example for a grant.

How to set up hours tracking and how employees log hours is explained in Tracking hours.

Where do you find it?

Go to HR → Reports → Hours. You only see this report if hours tracking is turned on.

Filtering

• Period: This Month, This Quarter, This Year, Last Quarter or Custom. A period can be at most 2 years.
• Columns: Per week, Per month or Per quarter. You only see the options that fit the period.

What do you see?

At the top, choose between:

• Categories: hours per category.
• People: hours per employee. Anyone who has left shows with "Left on [date]".

You see the totals per column and a Total.

The hours behind a total

Click a total to see the hours behind it. You land on Logged hours: a list of every entry, with the employee, category, date, number of hours and any work note. At the top it says, for example, "32 hours across 12 entries". Back to hours takes you back.

Exporting

Click Export to Excel. You can do this both for the totals and for the list of logged hours.

No categories yet?

Then you'll see "No categories yet". Nobody can log hours until there's at least one category. Click Set up categories.

Updated on: 21/10/2026