Reports: an overview
Learn which reports Heartsome has and when to use which. Reports show at a glance how things stand with your team: who works there, who is on leave or off sick, what it costs and what has changed.
Where do you find it?
In the left menu, go to HR → Reports.
Which reports are there?
Report | What you see | Useful for |
|---|---|---|
People Snapshot | Headcount, FTE, contract types, expiring contracts, probation periods and incomplete profiles | A quick picture of your team, and spotting what needs attention |
Change Log | Every change to employee data: who changed what, and when | Finding out who changed a salary, address or contract |
Time Off Insights | How much time off was taken, by type and team, and everyone's balances | Seeing who still has a lot of leave left, or days about to expire |
Absence Report | Sickness absence: days, rates, open and long-term cases | Keeping an eye on absence and spotting patterns |
Salary Overview | Estimated monthly salary costs by team and employment type | Budgeting and comparing salary costs |
Company Assets | Everything handed out and returned | Knowing who has what |
Hours | Logged hours by category or by person | Accounting for hours, for example for a grant |
You only see Hours if hours tracking is turned on in Company Settings.
Filters and exporting
Most reports have filters at the top, such as a Period (This Month, This Quarter, This Year, Last Quarter or Custom) and a Team. Clear filters takes you back to the default.
Export to Excel (for the People Snapshot: Export CSV) downloads the data so you can work with it yourself.
Who sees what?
- HR admin and account owner: see every report and can export.
- Managers and other colleagues: don't see the reports.
Updated on: 20/10/2026
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