> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://help.heartsome.co/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# Managing an employee's profile

Learn, as an HR admin or Manager, what you'll find on a colleague's profile and where to read more about each part.

#### Where do you find it?
Go to People in the left menu and click a colleague. The tabs are at the top of the profile.

#### What's where?
**Profile**: personal details, contact details and emergency contact. Click Edit to change something.
**Employment**: what the colleague does, team, manager, work location and contracts. See [Setting the team, manager and work location](https://help.heartsome.co/en/article/setting-the-team-manager-and-work-location-1me9xxj/) and [Recording and changing contracts](https://help.heartsome.co/en/article/recording-and-changing-contracts-166b5vl/).
**Documents**: personal documents and contract documents. See [Managing an employee's documents](https://help.heartsome.co/en/article/managing-an-employees-documents-d7b90t/).
**Assets**: laptop, phone and other items on loan. See [Handing out and taking back company assets](https://help.heartsome.co/en/article/handing-out-and-taking-back-company-assets-1j1z4pv/).
**Time off**: balances, requests and linked time off policies. See [Managing an employee's time off](https://help.heartsome.co/en/article/managing-an-employees-time-off-88gni/).
**Absence**: the current absence status and any follow-up actions. See [Managing absence](https://help.heartsome.co/en/article/managing-absence-tftxoz/).
**Reviews**: active and completed reviews.
**Change log**: every change to the profile, with who made it and when.
**Permissions**: which admin role the colleague has in Heartsome. See [Roles and permissions](https://help.heartsome.co/en/article/roles-and-permissions-who-can-do-what-932o0e/).

#### Who sees what?
| Tab | HR admin | Manager (direct reports only) |
| ---- | ---- | ---- |
| Profile | View and edit, including sensitive data | View and edit, without sensitive data |
| Employment | Edit everything | Edit work details, view contracts only (without salary) |
| Documents | View and manage | Not visible |
| Assets | View and manage | View only |
| Time off and Absence | View and manage | View and manage |
| Change log and Permissions | Yes | Not visible |

Sensitive data means the identification number (such as the Dutch BSN), personal email address, home address and bank account number. Only the colleague and HR admins see it.

|| Tip: everyone in the company can see a colleague's basic profile, with their contact details, team, manager and work days. See [People](https://help.heartsome.co/en/article/people-slua14/).